Department Assistant III, Education Department
Company: Kern Community College District
Location: Bakersfield
Posted on: November 10, 2024
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Job Description:
Department Assistant III, Education Department
Kern Community College District
Salary: $3,554.50 - $5,022.41 Monthly
Job Type: Full Time
Job Number: FY23-2400851
Location: Bakersfield, CA
Department:
Basic Function
Under the direction of an assigned supervisor, provide a variety of
complex and confidential clerical and secretarial services to
college administrators, faculty and staff; to provide information
to the faculty, staff, students and public; to provide complex
staff assistance to departments.
DISTINGUISHING CHARACTERISTICS: The Department Assistant III
provides specialized clerical support requiring a broad knowledge
of an assigned program or functional area. Incumbents are typically
assigned to a functional area where use of independent judgment
requires related specialized training and experience.
Representative Duties
Perform general secretarial and clerical work; schedule
appointments and process personnel information; monitor, order,
distribute and maintain office supplies; order textbooks; maintain
and troubleshoot new equipment; receive and sort mail.
Type and proofread a wide variety of reports, letters, projects and
proposals; compose correspondence related to assigned
responsibilities; assist in preparing and typing course outlines
and catalog information including class and final examination
schedule information.
Participate in the planning, development and implementation of a
variety of events and functions directly related to area of
responsibility, including fund raising and special events related
to college programs.
Assign work activities, projects and programs to clerical and
student help; monitor work flow; review and evaluate work products,
methods and procedures; participate in the selection of clerical or
student staff; assist in staff training.
Perform a variety of work involved in student assistance including
scheduling classes; arrange special accommodations such as testing
or audiovisual equipment; inform students of class cancellations;
transfer students.
Prepare a variety of reports and requests such as travel request
forms and faculty request forms; prepare monthly payroll; report
teacher absences; verify student assistants' time cards; issue,
receive, type and process various applications, permits and other
forms.
Organize and maintain filing systems; maintain a variety of files
and record logs directly related to area of assignment including
certificated and classified employee files, budget information,
student rehabilitation progress and general student files.
Receive and deliver supplies; verify incoming shipments for
appropriate quantity and quality; record receipt of merchandise on
purchase order; file purchase order; forward purchase orders to
District office for partial or full payment; send District updated
inventory list.
Respond to supply and material delivery problems; identify shipping
problems and return goods shipped in error to vendors. E Assist in
reviewing outgoing correspondence and reports for accuracy,
completeness and compliance with established standards; participate
in the development of program newsletters.
Maintain calendars and schedules of activities, meetings,
interviews and appointments; coordinate activities with other
departments, various Board and committee members, the public and
outside agencies; maintain departmental bulletin board.
Review materials for completeness and conformance with established
regulations and procedures; apply applicable policies and
procedures in determining completeness of applications, records and
reports; provide information and forms to the public; collect and
process appropriate information.
Serve as a receptionist; answer the telephone and provide
information to students, other offices and the general public
regarding the College's policies and procedures as required;
provide information on classes, instructors and schedules.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items; prepare requisitions for supplies and equipment for
all specially funded projects; monitor and control
expenditures.
Exercise functional and technical supervision over clerical and
secretarial staff and student assistants. Perform related duties as
assigned; duties performed at extension sites may be diverse and
varied.
Minimum Qualifications
Any combination equivalent to:
graduation from high school and three years of responsible clerical
experience
Knowledge and Abilities
KNOWLEDGE OF:
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.
Principles of budget administration. Basic arithmetic.
ABILITY TO:
Learn, interpret and apply the policies and procedures of the
District.
Learn class scheduling and academic requirements.
Perform general secretarial and clerical work including maintenance
of appropriate records and compiling information for reports.
Work courteously with students and the general public on the
telephone or in person.
Train clerical and student staff.
Participate in budget administration.
Operate a variety of office machines including a computer and
applicable software.
Understand and follow oral and written direction.
Perform simple mathematical calculations.
Communicate effectively both orally and in writing. Establish and
maintain cooperative and effective working relationships with
others.
SALARY RANGE$3,554.50 - $5,022.41 monthlyMaximum Entry Level
Salary: $3,734.44 monthly
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete
application packets will be accepted until the position is filled;
but those received by August 19, 2024, are assured consideration.
The College reserves the right to extend time limits or reinitiate
the recruitment/selection process at any point.
Completed application packet MUST include:
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
application.
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
necessary arrangements.
Note: The District is strongly committed to achieving staff
diversity and the principles of equal employment opportunity. The
District encourages a diverse pool of applicants and does not
discriminate on the basis of national origin, religion, age,
gender, gender identity, gender expression, race or ethnicity,
color, medical condition, genetic information, ancestry, sexual
orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
practices.
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.
All applicants must apply online at . Emails will not be
accepted.
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Keywords: Kern Community College District, Hanford , Department Assistant III, Education Department, Education / Teaching , Bakersfield, California
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